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April 15, 2020 By Dawn Houghton

O’Brien & Bails Hosts Court Reporter Workshop on Unprecedented Worker Relief Programs

Friday, April 10th, O’Brien & Bails hosted training via Multi-platform Video Conferencing to educate their core court reporters on the CARES Act, Families First Coronavirus Act (FFCRA), – and unemployment benefits that may be available to independent contractors.

Presenting, was Dwayne Houghton, CPA, Shareholder of Biggs, Hausserman, Thompson & Dickinson, P.C. – whose expertise guided the Court Reporters through never-before available self-employed worker relief programs resulting directly from the impacts of COVID-19 on the industry.

Court Reporters often operate as independent contractors, and this time of uncertainty for our nation provides many challenges to taking depositions amid work from home orders and court closures. O’Brien & Bails values the Court Reporters that make up our entire industry and strives to provide ongoing education and resources to all the Court Reporters in the O’Brien & Bails network.

The recent webinar goes into great depth of each program below, but this provides an overview of the programs currently in place – and the general areas where Dwayne Houghton in partnership with O’Brien & Bails helps Reporters navigate:

Coronavirus Aid, Relief, and Economic Security Act (CARES)

Unemployment Benefits

Pandemic unemployment benefits are being made available to the self-employed, who are not typically eligible. Now they may be eligible to apply based on normal earnings when work is not available to them and if making less than the state unemployment benefit amount. Reporters are encouraged to consult with their state for actual unemployment amounts.

  • Apply as early as your state put a shelter/stay at home order in place.
  • If qualified for state unemployment, they will be eligible for Federal government assistance of an additional $600 per week through July 31st.
  • 2019 Schedule C, Net Earnings to calculate self-employed weekly benefit.
  • While working remotely, you may be eligible to still apply for partial benefits.
  • Must take remote work that is offered in order not to be disqualified for benefits.

Families First Coronavirus Response Act (FFCRA)

Self-employed individuals may be eligible to receive a tax credit against regular income tax under the State’s Stay at Home Order or Child Care. Although you cannot qualify fully for both the tax credit and unemployment, it may be possible to claim the tax credit for the first ten business days and on Day 11 begin application for Unemployment benefits.

  • Comes in the form of a credit on your 2020 taxes.
  • Maximum credit for Emergency Leave is 10 days at a maximum of either $200 or $511 depending on reason for credit.
  • Need to provide documentation such as a scheduling calendar.
  • Credit is equal to the number of days they are unable to work.
  • Up to 50 days for Family Medical Leave Act at the lower of $200 or 67% of your average self-employment income.
  • Effective April 1st.

Paycheck Protection Program Loan

This act provides the Small Business Administration (SBA) 7(a) Paycheck Protection Program Loan. A low-interest, potentially forgivable loan designed to be used for payroll costs, rent, utilities, as well as interest on debt incurred before Feb 15. Acceptance of this loan means an individual is no longer eligible for unemployment.

Filed Under: Court Reporters, Court Reporting, Legal Professionals, Legal Technology, News

April 9, 2020 By Dawn Houghton

As remote security concerns loom, O’Brien & Bails offers secure solutions

In a world that has quickly transitioned to working remotely by requirement, millions of users have flocked to videoconferencing services for depositions, meetings, classes and social gatherings. But Federal and State Law enforcement are now asking questions about some other remote platforms’ security and privacy policies.

https://www.npr.org/2020/04/03/826129520/a-must-for-millions-zoom-has-a-dark-side-and-an-fbi-warning

O’Brien & Bails, as an industry leader of technology solutions in Court Reporting & Litigation Services we offer proven, secure solutions for remote deposition services.  Through our Multi-platform Video Conferencing service, we are here to provide the equipment, training, support, and secure connection you need.

Some features of O’Brien & Bails secure remote video platform include:

–       SSL/TLS encryption and configuration

–       Custom secure links

–       Firewall protection

–       Separate secure teleconferencing

–       Full disclosure of recording proceedings / enabled only upon consent

In this time of national crisis, our Multi-platform Video Conferencing service fees are FREE.

What was a product of convenience has become necessity and O’Brien & Bails stands ready to set your firm up for success. For remote deposition solutions contact us online or 800.878.8750.

Filed Under: Court Reporters, Court Reporting, Legal Professionals, Legal Technology

March 18, 2020 By Dawn Houghton

COVID-19 and Status of Federal & State Courts

Like so many, the O’Brien & Bails team continues to monitor the evolving guidelines outlined by the CDC amid the increasing impacts of the COVID-19 outbreak. While the health and safety of our clients, employees and colleagues remains our top priority, we’re also working diligently to ensure depositions move forward at this unprecedented time. Considering the realities of reduced travel for depositions or mediations, we encourage you to consider our remote services for conducting depositions.

https://obrienandbails.com/remote-internet-depositions/

STATUS OF THE COURTS

We have been monitoring the status of all Federal and State Courts to ensure we know the guidelines and remote options each court is implementing. O’Brien & Bails will continue to provide our services to clients globally, utilizing our technology for remote desktop conferencing, teleconferencing, video conferencing and realtime reporting anywhere in the world. Use the links below to connect directly to the Federal and State Courts, which outlines openings and closures across the country.

STATUS OF THE COURTS

We have been monitoring the status of all Federal and State Courts to ensure we know the guidelines and remote options each court is implementing. O’Brien & Bails will continue to provide our services to clients globally, utilizing our technology for remote desktop conferencing, teleconferencing, video conferencing and realtime reporting anywhere in the world. Use the links below to connect directly to the Federal and State Courts, which outlines openings and closures across the country.

FEDERAL COURTS

Click on the link below to read updated news and closures posted by the United States Federal Courts as they update orders and inform of closures due to COVID-19.

https://www.uscourts.gov/judiciary-news

You may also check status of the individual Federal Court websites to learn of restrictions and precautions for your local Federal Court.

https://www.uscourts.gov/federal-court-finder/search

 

STATE COURTS

Listed below are links to find what your state judicial system has implemented regarding COVID-19. Please continue to monitor your local state and circuit court websites for updates related to court closures and pending deadlines.

Alabama

http://judicial.alabama.gov/

http://judicial.alabama.gov/docs/COV-19%20order%20FINAL.pdf

Alaska

http://courts.alaska.gov/home.htm

https://public.courts.alaska.gov/web/media/docs/socj-2020-8130.pdf

Arizona

https://www.azcourts.gov/

http://www.azcourts.gov/Portals/201/Press%20Releases/2020Releases/20200313COVID19final.pdf

Arkansas

https://www.arcourts.gov/

https://www.arcourts.gov/news/judiciary-closings-cancellations-changes

California

https://www.courts.ca.gov/

https://www.sfsuperiorcourt.org/general-info/Information-Regarding-Coronavirus-And-Court-Operations

Colorado

https://www.courts.state.co.us/

Connecticut

https://jud.ct.gov/

Delaware

https://courts.delaware.gov/

Florida

https://www.flcourts.org/

Georgia

https://georgiacourts.gov/emergency-judicial-orders/

Hawaii

https://www.courts.state.hi.us/

Idaho

https://isc.idaho.gov/

Illinois

http://www.illinoiscourts.gov/

http://www.cookcountyclerkofcourt.org/NewWebsite

https://www.co.madison.il.us/departments/circuit_clerk/index.php

http://www.co.st-clair.il.us/Pages/default.aspx

Indiana

https://www.in.gov/judiciary/

Iowa

https://www.iowacourts.gov/

Kansas

http://ksd.uscourts.gov/

https://www.jacksongov.org/

https://www.shawneecourt.org/

https://www.wycokck.org/home

Kentucky

https://kycourts.gov/Pages/default.aspx

Louisiana

http://www.lasc.org/default.asp

Maine

https://www.courts.maine.gov/index.shtml

Maryland

https://mdcourts.gov/

http://www.baltimorecitycourt.org/

Massachusetts

https://www.mass.gov/

Michigan

https://courts.michigan.gov/Pages/default.aspx

https://www.36thdistrictcourt.org/

Minnesota

http://mncourts.gov/

Mississippi

https://msdh.ms.gov/

Missouri

https://www.courts.mo.gov/page.jsp?id=151673

https://www.bamsl.org/index.cfm?pg=covid19

Montana

https://ci.billings.mt.us/

https://courts.mt.gov/

Nebraska

https://supremecourt.nebraska.gov/

Nevada

https://www.nvd.uscourts.gov/

New Hampshire

https://www.courts.state.nh.us/index.htm

New Jersey

https://njcourts.gov/index.html

New Mexico

https://www.nmcourts.gov/

New York

http://www.nycourts.gov/

North Carolina

https://www.nccourts.gov/

North Dakota

https://www.ndcourts.gov/

Ohio

https://www.ohnd.uscourts.gov/    

https://www.ohsd.uscourts.gov/

Oklahoma

https://www.oked.uscourts.gov/

http://www.okwd.uscourts.gov/

Oregon

https://www.courts.oregon.gov/Pages/default.aspx

Pennsylvania

http://www.pacourts.us/

Rhode Island

https://www.rid.uscourts.gov/

South Carolina

https://www.sccourts.org/index.cfm

South Dakota

https://www.sdd.uscourts.gov/

Tennessee

https://www.tncourts.gov/

Texas

https://www.txcourts.gov/

Utah

https://www.utcourts.gov/

Vermont

https://www.vermontjudiciary.org/

Virginia

http://www.courts.state.va.us/

http://www.courts.state.va.us/news/items/covid_19.pdf

Washington

https://www.courts.wa.gov/

West Virginia

http://www.courtswv.gov/index.html

Wisconsin

https://www.wicourts.gov/index.jsp

Wyoming

https://www.courts.state.wy.us/

 

For the latest on COVID-19 and preventive measures from the Centers for Disease Control and Prevention (CDC) visit https://www.cdc.gov/coronavirus/2019-ncov/community/index.html

Make sure to follow O’Brien & Bails Facebook, LinkedIn or Twitter for the latest up-to-date information.

 

Filed Under: Court Reporters, Legal Professionals, Legal Technology, News

January 2, 2019 By Dawn Houghton

Picking the Right Records Retrieval Provider for Your Firm

Records Retrieval Firm

Records retrieval is one of the most critical components of the discovery process. When you outsource your legal records retrieval, you can spend more time focusing and working on case strategy for your clients. Choosing the right records retrieval provider for your firm can be a challenge. It is important to find a reputable provider that you can trust because choosing the wrong provider can result in lost time, overspending and a damaged client relationship. What questions should you ask when looking for your records retrieval provider?

  •  Is the staff experienced and knowledgeable? When researching a vendor, ask what their training program entails and what experience level does their staff have? You should partner with a firm that has been in the legal industry for at least 5 years or more. You also want to make sure that the individuals handling your requests have a thorough understanding of the state and federal regulations regarding all types of legal records. For example, the staff should be 100% HIPAA compliant.
  • Is the provider reliable and timely? In order to be of use to your legal practice, the records retrieval team must actively work to avoid any issues that may delay the record request. If a problem does arise, the staff should be able to promptly resolve the issue so that you do not miss a deadline. You do not want to have to put a case on hold because you are waiting for legal records. Ask the company what their average turnaround is. You want to work with a team with an average turnaround of less than 30 days. Also, check if they provide expedited delivery upon request.
  • What is their capacity? While the business world often deems bigger to be better, that is not always the case for records retrieval. You need to be confident that the vendor can handle your firm’s volume of requests; however, you shouldn’t judge their ability by the company’s size. Size doesn’t determine the company’s capacity, their workflow does. For example, one experienced staff member can successfully handle many more requests than an entire team of untrained, inexperienced workers. When researching vendors, ask about their retrieval process and how they handle the volume of requests. Don’t simply choose a company based on their number of offices, employees or requests.
  • What do they charge? Typically, records retrieval providers charge similar rates. Research rates from a variety of companies to ensure that you are receiving a fair deal. In the records retrieval industry, many firms offer clients a discount for large volumes of requests. However, be cautious of any companies that offer a “too good to be true” price cut. You could be sacrificing the quality of the service for the lower cost. Don’t be afraid to be upfront with your questions about pricing, and the right firm should be upfront with its answers.

Records retrieval is a detailed task that should only be done by experienced, dedicated professionals. Hiring a provider that can deliver results is essential to the success of your cases. Don’t just look for a provider, look for a partner. At O’Brien and Bails, our records retrieval team has the experience to get our clients the records they need when they need them. If you are interested in our records retrieval services, contact us today at https://obrienandbails.com/contact-michigan-court-reporting-service/.

Filed Under: Legal Professionals

September 12, 2018 By Dawn Houghton

Selecting the Right Space for Your Deposition

Deposition

When scheduling your deposition, there is an ever-growing list of items to take care of beforehand. Preparing your exhibits and questions, scheduling a court reporter and videographer, confirming your deponent’s availability as well as opposing counsel’s availability, etc. While all of these steps are critical to the deposition process, there is another step that is often overlooked: scheduling the location of the deposition. The room where your deposition is held can have a huge impact on its success. Our scheduling team has extensive experience in scheduling depositions on behalf of our clients, and we have gathered the most important factors to consider.

  1. While it is often impossible to choose a halfway point for all parties involved, you should take the location of the room into consideration when scheduling the deposition. Try to make it as feasible as possible for all participants. If a participant is located across the country, he or she may wish to participate in the deposition via Multi-platform Video Conferencing (MpVC). MpVC can significantly cut down expenses and travel time.
  2. When choosing the room for your deposition, you must consider all parties involved. You want everyone to be comfortable. Also, court reporters and legal videographers need enough room to set up their equipment. If a room is too crowded, it can cause the deponents to become uncomfortable, which can affect their performance. Also, a room that is too small can become very warm. However, if you schedule a conference room that is too spacious, you are paying for extra space that is not needed.
  3. If your deposition is being videotaped, you must consider the room’s noise levels, as noise can significantly impact the audio quality of the video. Is the room filled with windows? Is it located on an extremely busy, noisy street? Is its air conditioning system loud and distracting? These are all questions to consider when scheduling a space. Frequent loud noises will not only be picked up on the video’s audio, making a poor exhibit if needed in trial, but it also can prevent the deponents and the court reporter from hearing the questions clearly.
  4. As mentioned before with the noise levels, the lighting of the room can greatly impact the quality of the video footage. A dark room not only makes the video footage hard to see, but also could cause participants to have trouble reading the exhibits and legal documents. However, a room that is too brightly lit can also affect the video footage, and cause people to have headaches. You want a room that is comfortably lit.
  5. Electronic capabilities. The room needs to have plenty of outlets (that actually work) for both the videographer and court reporter. Also, if you plan on playing a video/presentation or video-conferencing a participant in, you need to make sure that the proper equipment is in place. Nothing can hinder a deposition like a faulty outlet or lack of technology.

Now that you know what to look for in the ideal space for a deposition, you can rest assured that your next one will be a hit! Do you need help with scheduling? Our Scheduling Department can take care of your scheduling needs across the globe. Visit https://obrienandbails.com/schedule-a-deposition/ or contact 269-345-8436 to get started!

Filed Under: Legal Professionals

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